The agency is a core organization of people working together in holons to coordinate the activities of Gaia Commons.  People will have roles and be paid for their work in a mixture of fiat currency and alternative currencies that can be traded for valuable goods and services in the regenerative eco-system.   The Agency is made up of 7 spheres and each sphere is made of several holons and sub-holons. Sub-holons are theoretical at the moment and will emerge as needed and be named by the originators of the sub-holon.

Core Operations Sphere

This sphere is responsible for high level administrative functions, coordinating for best effectiveness of the organism as a whole. 

Strategy & Alliances

This group’s main objective is to facilitate the process of coming to clarity on the strategic goals and vision for Gaia Commons as a whole.  Its members work together to identify opportunities for collaboration, establish alliances with other organizations. They connect with strategic alliances and manage those relationships and agreements.  

Internal Communications and Processes

This holon is tasked with coordinating the various holons of the agency. This group decides which coordination tools and protocols to use to support the whole to operate effectively. This includes conflict resolution processes. This holon is responsible for updating handbooks and user guides.

Legal and Admin

This group is responsible for ensuring proper administrative functioning. Its responsibilities include managing the legal entity requirements and regulatory risks if any, financial coordination among holons, treasury stewardship, auditing of internal processes and procedures for completeness and fairness.

Economy and Finances Sphere

This sphere is responsible for high level administrative functions, coordinating for best effectiveness of the organism as a whole.

Marketing & Public Relations Sphere

Responsible for Promoting Gaia Commons programs, projects and products through websites, social media, events, to attract new members, customers and funders. as well as managing external communication activities in general. Its tasks include the development of effective communication strategies, the creation of creative content and the promotion of the Gaia Commons image and values through various communication channels. Also to Identify and connect to new markets to sell goods and services of the commons

Self Realization Spiritual Affairs Sphere

Responsible for promoting holistic management in the association, integrating spiritual aspects and values in all activities and decisions. Their responsibilities include fostering a focus on integrity, ethics and the higher purpose of the organization. In addition, they are dedicated to promoting wellness, meditation and personal development practices among members.

Eco & Tech Design & Planning Sphere

 Responsible for managing aspects related to ecology and technology in the association. Its functions range from the implementation of sustainable and eco-friendly practices to the incorporation of innovative technologies that contribute to the development and efficiency of the organization, including soft technologies necessary for the development of operational objectives.

Communication, Education & MultiMedia Content Sphere

Dedicated to promoting and managing activities related to learning, education, research, alternative pedagogies and access to relevant information. Its work includes the creation of educational programs, the organization of workshops and training events, as well as the administration of libraries and educational resources for the benefit of members and the community in general.

Production & Development Sphere

Its functions include the development and management of production done by the ecosystem. Its functions range from the implementation of sustainable and eco-friendly products to the incorporation of innovative services and technologies that contribute to the development and efficiency of the ecosystem, including soft technologies necessary for the development of operational objectives.

Gaia Commons Projects & Companies

A project or company becomes a Gaia Commons member when it officially signs a membership agreement with Gaia Commons. This means they are willing to share part of their profits and/or resources with Gaia Commons and are eligible to receive funding and investments from the Gaia Commons. They are agreeing to align with the Gaia Commons vision and values and work synergistically with the other Gaia Commons members.

There are three main structures that work together. 

Operationally speaking the Gaia Commons Agency consists of stewardship councils who oversee important governance decisions and Agency Holons to do the work and make daily operational decisions.

Stewardship Councils consist of trusted people with integrity who are aligned with the Vision and are verified experts in their realm of competency. During the Catalyst phase we will be recruiting and verifying the council members and activating Stewardship Councils as they are ready with minimum 3 people in each.

Vision & Constitutional Stewards Council

These are charged with guarding the original purpose and essence of Gaia’s Vision from a Holistic and Integral perspective. Their function is to ensure that actions and decisions are aligned with the established vision and mission, protecting the Principles and Values, as well as to evaluate and guide the direction and harmony of the ecosystem in general.

Treasure Stewards Legal gLocal Administrative Stewards (Trustees) Council

Those elected will assume responsibility for helping to arbitrate the processes and legally manage the resources of their Sphere or Fractal, approving, verifying and confirming that all decisions/proposals of the EcoSocial Economists (Economy and Finance Circle/Holon) are aligned with the principles towards the long-term goals established by the Steward Councils at their respective Continental, National, Regional and/or Local Communities (Gaia BioHabitats) level. Responsibilities include managing legal, contractual and regulatory risks if any, auditing internal processes and procedures, Refereeing and advising on programs and projects in accordance with the overall objectives of the Gaia Commons Management, Development and Funding Master Plan.

Energetic & Emotional & Spiritual Space/Field/Container Stewards/Guardians; DDHH Council

Harmony Holders & Disharmony Detectors: Members holding this badge focus on assessing the holistic health (Energetic, Spiritual & Emotional) of the Gaia ecosystem, here we also find Holistic Healers & Conflict Mediators.

Communications & Tech Stewards Council

 Liaison capability with blockchain software vendors to audit and review Gaia actions and source code to assess alignment with Gaia Community vision, mission and policies. Research and Innovation to maintain awareness of the broader global ecosystem in relation to the Gaia ecosystem.

gLocal Strategy Stewards

Will assume responsibility for managing and directing projects, programs and Strategic Alliances, towards the long-term objectives established to the corresponding Fractal, at the Continental, National, Regional or Local level, considering the principles, vision and mission of Gaia as reflected in the Constitution. providing feedback to the gLocal Circles or Councils on the status and progress of their geographical Hub, Sphere or Fractal.

It is important that the selection process for each council is rigorous, diverse and based on merit. 

Diversity

We require that the selection process includes an honest attempt (researching networks and reaching out) to recruit for the following diversity criteria.  However, it is important that the right skills and vision alignment are the most important factor in choosing stewards and not diversity criteria alone.  If the diversity ideal ratios  are not met, it is important to set up another process for listening and getting feedback from the missing genders,races, and minority groups who may be concerned. 

• 3 to 9 relevant networks will be invited to suggest nominations of a trusted and available person. 
• a gender balance; where no more than ⅔ of the members are from the same gender. 
• a mixture of races. (at least two different races and two continents represented)

To be recognized as a Steward for Gaia Commons, a person must earn a ‘Stewardship Badge’  through a process of collecting “Certificates of Trust” (CC) and they must have at least one Formal Recommendation from a Gaia Steward or any Elder or Spiritual Authority trusted by Gaia Commons existing Stewards. 

A certificate of trust is an online form that is filled in by people who have significant experience working/living with the candidate for a stewardship role in Gaia Commons. It rates their capacity in emotional,intellectual,spiritual and social maturity in several questions with ratings out of 10. To be eligible for a stewardship role, candidates must have a minimum score average and at least a certain number of responses to the questionnaire. 

1. Gaia Commons core team invites key people to suggest networks or leading groups or organizations in their field/sector. 

2, The Onboarding team selects and invites a maximum of 9 networks and a minimum of 3 to recommend a steward for each council.

3. Those potential stewards are introduced to the role in more detail and confirm their interest in being a council member.

4. The interested Stewards collect 5 certificates of trust for review by the Steward recruitment team. 

5. The proposed list of the interested Stewards is shared with all the Gaia Commons members for consent. Anyone can fill in additional certification of trust form to express their opinion and experience of the candidates.

6. The recruitment team reviews results and consults the Energetic Field Stewards (or Advisors) to sense into any issues or potential threats for keeping a positive balance. 

7. A ceremony confirms the Stewards and activates each Council.

The agency is a core organization of people working together in holons to coordinate the activities of Gaian Commons.  People will have roles and be paid for their work in a mixture of fiat currency and alternative currencies that can be traded for valuable goods and services in the regenerative eco-system.   The Agency is made up of 7 spheres and each sphere is made of several holons and sub-holons. Sub-holons are theoretical at the moment and will emerge as needed and be named by the originators of the sub-holon.

Table view of the Spheres and Holons as recorded in our master list in our CODA software

Purpose

Refers to the essential reason that gives direction and meaning to working together. In this way, the common vision and sense of unity is present in the ideas, actions and achievements.

Roles

The specific functions performed by each person within the holon, such that each member has an assigned role that defines his or her particular responsibilities and contributions. 

Function or Responsibility

Each team member has specific functions or responsibilities that must be fulfilled in order to contribute to the achievement of the common objectives. For this reason, it includes what is expected of each member during the execution of the activity in charge, including not only the fulfillment of activities, but also informed decision making and accountability derived from their results. 

Domain

The scope of competence and authority in which decisions can be made and actions carried out without the need to consult with other parties or teams.

Roles are decided by consent by the people in that holon. Roles shall be defined in writing to clearly define responsibilities for a defined period of time. A nomination round process is the preferred method of forming the proposal of who fills which role.

Table view of the Holon Roles  as recorded in our master list in our CODA software

Core team members in Catalyst Phase are chosen organically by their commitment and alignment to the mission in conversation with the Agency Focalizers.

Holon roles in the Agency will be chosen by proposal and consent based on the skills we each have in our domains. Whole agency weekly meetings are the place to discuss and consent to these proposals. A formal nomination process is suggested where we each propose who should fill each role and why and then form a proposal from that and do a consent round. If members are not present for the consent rounds, the proposal shall be posted in the group chat thread of the relevant Sphere for 2 weeks and if no concerns or objections arise the proposal can be deemed consented to.
Decisions can always be revisited if new information comes to light.

Holon roles are chosen by proposal and consent in each Holon and Action team. These roles shall be written down in a shared digital space as coordinated by the Internal Communications and Processes holon.

1- Describe Role

First, identify the target Role and term for the election.

2- Fill Out Ballots

Each participant must then fill out a ballot to nominate whomever the participant believes is the best fit for the Role among all eligible candidates. 

3- Nomination Round

Once all ballots are submitted, share the contents of each ballot, one at a time, with all participants. The nominator must state why he or she believes that candidate would be a good fit for the Role.

4- Nomination Change Round

Once all nominations are shared, each participant has the opportunity to change his or her nomination.

5- Make a Proposal

Next, count the nominations and make a Proposal to elect the candidate with the most nominations for the specified term.

6- Process Proposal

Once a Proposal is made to elect a candidate, the Team (Sphere or Holon) must move to the Integrative Decision-Making Process to resolve that Proposal. 

Focalizers

To be eligible for election as a Gaia Commons Focalizer in the Gaia Core Ops Sphere, candidates  must have at least 5 “certifications of trust” where they are nominated as Stewards or Focalizers, and an overall score above 7.77.  Focalizers must obtain at least 3 approval letters coming from Stewardship Council Members.

Core Operations Sphere Members

All members in the Core Operation Sphere must obtain 3 Certifications of Trust. Additionally, they must obtain at least 3 approval letters coming from Stewardship Council Members.

All Sphere Members

For the rest of the Spheres, All members of the Agency must obtain 1 Certification of Trust. Additionally, they must obtain at least 3 approval letters coming from Stewardship Council Members.