Holons | GaiaHub

Introduction

Elections

Activation Policy

Spheres

Holons

Meeting Types

Holons

Introduction

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Types of Holons

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Holon Members

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Roles Within

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Holon Integration

Holons represent collaborative entities within the organization, each with specific missions and autonomy. They can be operational or thematic, characterized by their functions and responsibilities.

Definition: A holon refers to an entity or group of people engaged in collaborative activity within a larger community. Each holon operates autonomously, carrying out specific missions or actions supported by bylaws, policies, and protocols. While autonomous, holons are interdependent, collectively contributing to the realization of the organizations purpose.

Importance of Individual Contribution: Individual contributions are crucial to the project’s success. Holon members constantly interact, collaborate, and receive feedback on their actions, results, and execution of specific activities.

Composition: Holons are composed of people from different networks, projects, collectives, or organizations. They integrate diverse knowledge, experiences, and perspectives to address common challenges and promote the association’s growth and development.

Holons characteristics

Common Duties of Holons

Holons are obligated to deliver and disclose information on metrics, strategies, and project results to ensure transparency and collaboration.

Holon Members

Active and passive members play vital roles in project execution and decision-making, contributing to the organization’s success.

Planning and Remuneration

Processes for activity assignment, compensation, and recognition ensure fairness and transparency in member contributions.

Roles Within Holons

Various roles within holons, including dynamizers, focusers, operational leaders, and communicators, contribute to effective functioning.

Meetings

Regular meetings facilitate governance, community integration, and operational discussions, ensuring alignment and progress toward objectives.

Conflict Resolution

Protocols for conflict resolution promote constructive dialogue, empathy, and consensus-building within the organization.

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Types of Holons

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Operational Holons

Operational holons operate, coordinate, and lead the organizations activities in line with its operational objectives. These holons have an indefinite duration as they are directly dependent on the spiral management sphere and/or the General Assembly.

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Thematic Holons

Thematic holons facilitate the meeting of different people, organizations, and actors. Each member decides on their actions and decisions independently, without necessarily being members of the organization.

Characterization of Holons

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Primary Operational Support Holons:

Management, Alliances, and Projects:

This group coordinates and manages activities related to project management, strategic alliances, and initiative implementation to promote the association’s operational objectives. Responsibilities include identifying collaboration opportunities, establishing alliances with other organizations, coordinating projects, and ensuring their proper execution.

Administration, Harmonization, and Fairness:

This group ensures proper administrative functioning, promoting harmonization and fairness within the organization. Responsibilities include resource management, financial planning, expenditure management, risk management, auditing internal processes, conflict resolution, and promoting an equitable and collaborative environment.

Facilitation and Communications:

This group energizes and facilitates internal and external communication. Responsibilities include developing effective communication strategies, ensuring clear and timely information transmission, and encouraging active participation in meetings and activities using appropriate facilitation techniques.

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Strategic Holons:

Holistic Management and Spiritual Affairs:

This group promotes holistic management by integrating spiritual aspects and values into all activities and decisions. Responsibilities include fostering integrity, ethics, higher organizational purpose, wellness, meditation, and personal development practices among members.

Ecological and Technological Management:

This group manages ecology and technology aspects, implementing sustainable practices and incorporating innovative technologies to enhance organizational development and efficiency. Responsibilities include the development of soft technologies necessary for achieving operational objectives.

Education and Pedagogies Management, Libraries:

This group promotes and manages activities related to education, alternative pedagogies, and access to relevant information. Responsibilities include creating educational programs, organizing workshops and training events, and administering libraries and educational resources for members and the community.

Regenerative Resource Management:

This group manages resources regeneratively and sustainably. Responsibilities include planning and coordinating strategies for natural resource conservation, promoting recycling and reuse practices, and implementing ecological regeneration projects for community and environmental benefit.

Creative and Communications Management:

This group promotes creativity and innovation and manages internal and external communication activities. Responsibilities include developing communication strategies, creating creative content, and promoting the association’s image and values through various channels.

Product and Physical Platform Management:

This group develops and manages products or services offered by the association and administers physical spaces and resources necessary for organizational activities.

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Holon Members

When individuals are elected to roles or activities within the organization, they become active members, assuming the duties, commitments, and responsibilities associated with their roles.

Those who have not been assigned to specific roles or activities are considered passive members. While they do not directly participate in project execution, passive members can contribute to idea co-creation and decision-making processes through voice or, respectively, voting rights.

Although passive members may propose ideas following established protocols, they do not possess voting rights on these proposals unless approved by the relevant holon.

Passive members have the right to request meeting recordings, enabling them to stay informed and access detailed discussions. This ensures transparency and promotes participation among all members, regardless of their active or passive roles within the organization.

Planning of Activities and Member Remuneration

The organization employs structured processes for assigning activities and compensating members who actively participate in the organization:

Assignment of Activities (Roles, Tasks, Functions)

Holons identify predefined activities, expected results, and specific deliverables.
Holons vote on proposed activities within defined projects.
Holons also vote on individuals responsible for executing these activities.
Budget allocation:

- Holons with allocated budgets manage resources internally.
- If a holon lacks budget allocation, it submits a proposal to the Spiral Management Sphere for approval and resource allocation by the Economic and Finance Holon.

Cyclical Compensation

The organization establishes roles and compensation archetypes/ranges based on a fair, transparent, and solidarity model.
Individuals apply for recognition under specific archetypes/ranks within their holon or sphere, committing from 1% to 100% of their time for up to 12 months.
Holons or spheres vote on the economic compensation for each person or proposal, using approved budgets or remaining resources efficiently managed for allocation.

All economic compensation decisions are made within the organizations main sphere.
Compensation is disbursed upon completion and approval of assigned deliverables.
Absences are evaluated by the holon or sphere to determine adjusted commitments, progress, and potential compensation adjustments

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Roles Within Holons

In order to strengthen and effectively structure the proposal, the following roles are proposed within each Holon, with specific responsibilities and functions assigned:

1- Dynamizers:

The dynamizers are the people who are part of the Holon and play at least one role or activity within it. Their main function is to drive and promote the proper functioning of the Holon, ensuring the active participation of its members and the achievement of the established objectives.

2- Focusers or Guides:

These roles are responsible for having a deep understanding of the context and clarity on the association’s overall and specific objectives. Their main function is to provide guidance and leadership in the pursuit of these objectives, ensuring that all members are aligned and focus their efforts effectively.

3- Operational Leaders:

They are responsible for keeping updated all the relevant information of their Circle or Holon, as well as the necessary information of the related Holons and Sub Holons. Their function is to guide and coordinate the activities within their area of responsibility, ensuring a fluid and efficient communication between the different organizational levels.

4- Spokespersons and Representatives:

These roles are responsible for collecting and transmitting all updated information from their Circle or Holon to other internal or external spaces. Their function is to represent the interests and needs of their corresponding area, guaranteeing a clear and effective communication with other Holons or SubHolons.

5- Scribes and Secretaries:

The Scribes and Secretaries are responsible for systematizing and keeping updated all relevant information of their Circle or Holon. Their main function is to organize and document the records, minutes and documents necessary for the proper functioning and transparency of the association.

6- Communicators:

These roles are responsible for socializing developments and news with other members of the association, either verbally or digitally. Their function is to ensure effective and timely communication, promoting active participation and the exchange of ideas among members.

7- Administrators:

These roles are responsible for managing all the resources necessary for the proper functioning of each Holon or Sphere, with the exception of money. Their function is to manage the materials, files, tools and other resources necessary for the development of the activities within their area of responsibility.

8- Treasurers and Accountants:

Treasurers and Accountants are responsible for managing the finances of each Holon or Sphere. Their main function is to keep accurate records of income and expenses, maintain financial transparency and ensure the proper use of allocated economic resources.

9- Advisors and Consultants:

These roles provide advice on specific topics required by the Holon. Their function is to provide knowledge and expertise in specialized areas, offering guidance and recommendations for informed decision making.

10- Vision Guardians:

These roles are responsible for guarding the original and essential purpose of the Holon in which they are located. Their function is to ensure that actions and decisions are aligned with the established vision and mission, protecting the integrity and identity of the Holon. The primary role of vision guardians will be exercised in the following order: 1. Elders, 2. Adults – next successors as vision guardians, and 3.

11- Interorganizational Pollinators:

These roles are responsible for interweaving ideas, tasks, activities, roles, visions and missions in general, both within the association and in collaboration with other organizations. Their function is to promote interaction and collaboration between different entities, facilitating synergy and the creation of cooperative networks.

These roles are critical to the effective functioning of the association, as each performs specific responsibilities and contributes to the achievement of the overall objectives. Further details on the responsibilities, functions and interactions of each role will be established in the association’s bylaws and internal regulations, ensuring a clear and efficient organizational structure.

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Holon Integration

Each holon within the organization is structured around the following key elements:

Role: Each member of a holon is assigned a specific role that outlines their responsibilities and contributions within the team.

Purpose: The purpose of a holon provides direction and meaning to its collective efforts. It aligns the common vision and fosters unity in ideas, actions, and achievements.

Responsibility: Responsibilities are specific tasks and duties assigned to each team member. These include informed decision-making and accountability for results that contribute to achieving common objectives.

Domain: Domain refers to the scope of competence and authority within which a holon can make decisions and take actions independently, without needing external consultation.

Delegation: Delegation involves assigning tasks and sub-activities related to a specific function within the holon.

Common Duties of Holons

While holons operate autonomously within their designated spheres, they are obligated to deliver and disclose information on the following aspects:

Metrics: Holons use outcome metrics to quantify and evaluate their performance and achievements relative to their objectives. Metrics should specify the name, periodicity, and data used for measurement.

Strategies: Strategies involve implementing specific activities aimed at improving performance and achieving objectives. Holons identify areas where changes or improvements can enhance their contributions. For instance, if a holon focuses on service development, strategies may include cost estimation, contracting, and assessing social, cultural, ecological, and economic impacts to enhance efficiency and effectiveness.

Disclosure of Results: Holons are responsible for regularly publishing project results. This includes the status of each project (future, active, on hold, completed, planning), an executive summary of its current status, progress percentage, and estimated completion time. This information is shared across the organization to keep all members informed about holon progress, facilitate collaboration, and avoid duplication of efforts.

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